Group Description:
The SCELC Shared Print Committee (SPC) leads and guides the SCELC Shared Print Program. The SPC makes recommendations to the SCELC Board about policies and procedures necessary to build and sustain the Program, including advising on participation in national shared print programs.
Three goals carrying over from 2022-23
Pursuing intersection with UC print monograph efforts
Finalize documentation for communicating to libraries about the activities, time commitment, and staffing required when onboarding as a member of the Shared Print Program
Sustainable funding model to support SCELC Shared Print Program
Design promotional materials and hold informational webinar to use in the call for Hispanic-Serving Institutions, and work with the IMLS Leadership Grant Principal Investigator to select and onboard participants
Increase the capacity to transfer commitments, and reconsider the retention model to focus on protecting and increasing access to unique and scarce titles
CSU San Bernardino, University of Arizona, and Catholic Theological Union joined.
Holy Names University closed and is no longer a participant.
2nd year of pilot project fostered participation
Building integrations with resource sharing and discovery systems
Participating libraries accepted retention commitments
Internet Archive will scan and make available remaining Holy Names materials on a branded section of the Internet Archive's website.
The SPC has a minimum of six and up to a maximum of eleven members, including Affiliate representation drawn from institutions in the Program, plus Ex Officio members determined by the SCELC Board. SCELC Member libraries on the committee must always be the majority of the representation.
In selecting members, geographical location and library size should be represented as possible. At least one member should be drawn from an incoming cohort when vacancies are available. One member should serve as liaison to the Resource Sharing Committee.
The terms are three years; in the inaugural two years terms may be extended or shortened to create a staggered approach so the committee will balance experienced and new members.
The SPC needs to sustain outward-facing capacity to keep channels open with other shared print groups. The Chair of SPC will take this responsibility or delegate it to another member.
Shared Print Committee (SPC) Leadership Structure
Each summer, the SPC will elect an officer who, subsequent to that meeting, serves as Vice Chair for one year and as Chair the following year. In consultation with committee members, the SCELC Board of Directors will fill unanticipated vacancies by appointment.
The Chair has the following responsibilities:
Coordinate with SCELC SPC Liaison to schedule SPC and SCELC Shared Print All Participant meetings
Organize and conduct SPC and SCELC Shared Print All Participant meetings
Develop annual SPC goals for committee approval to submit with the annual report
Provide the SCELC Board of Directors with one annual and two intermediate reports
Review the SCELC staff’s Print Archive Network (PAN) reports (biannual) and attend PAN meetings
Follow-up on direct requests from the SCELC Executive Director
Solicit volunteers and/or appoint subcommittees for other tasks of the SPC
When appropriate and helpful, represent the SPC in outreach meetings and vendor demonstrations/training
When required, coordinate a five-year assessment of the SCELC Shared Print program
Consider SPC goals and processes and facilitate committee work towards improvements
The Vice Chair has the following responsibilities:
Track terms of members and officers and report on the need for new appointments and elections
Coordinate elections of Vice Chair
Take meeting minutes and distribute them to the SPC within one month of the meeting’s end.
Other Officers:
The SPC may elect any other officers that it finds necessary or helpful.